Overview
Using Secure ChargingAssisting with Secure ChargingSecure Charging Administration
The Secure Charging Workflow allows authorized users to securely store and charge their devices without waiting or monitoring them in person. The self-serve workflow is designed for use in environments where device availability and battery life are critical for users’ productivity and affords IT Admins peace of mind without being involved in regular charging.
This article covers setting the workflow up in the FUYL Portal.
Some of these settings depend on the role assigned in the FUYL Portal. If an option doesn't appear, an administrator may need to grant access to it.
Set up a Secure Charging workflow
-
Admin Access
Browse to the FUYL Portal (FUYL.io) and log in with an administrator profile
-
Create a Secure Charging workflow
- Navigate to the Workflows tab and select “Create New”
- Name the new workflow appropriately (e.g., "Student Secure Charging")
- Select “Secure charging” as the Workflow type and click “Next”
-
Configure workflow options
Options for this workflow include:
Setting What it does Limit charging bays per users The user is limited to a single charging bay at a time, and won’t be allowed to use another bay configured with this workflow without first collecting their other device. -
Link user groups (optional)
Select a subset of user groups that are authorized to use this workflow. Provisioning must be configured for this feature.
-
Confirm workflow
Check and confirm the workflow settings.
-
Allocate the workflow to bays
Before users can charge devices, the workflow will need to be allocated via the FUYL Kiosk. See Allocating workflows to bays.
Kiosk button labels are set once per account and apply to every Kiosk. Learn how to apply a custom label.
The workflow will appear on the FUYL Workflows dashboard, displaying weekly usage stats, the number of stations in use, and the average charging time the bays have been used.
Charging dashboard
Device administrators can view and manage charging activity both at the Kiosk (see Assisting with Secure Charging) and using the Charging dashboard, accessible from the navigation menu in the FUYL Portal. Select the Charging Dashboard icon from the left-hand menu.
The dashboard displays a searchable and filterable table of secure charging sessions, including historical and in-progress records. Data can also be exported for reporting or auditing purposes.
Charging session history
The table provides a breakdown of each session across all secure charging workflows:
| Field | Description |
|---|---|
| User | The name and email address of the user who initiated the session |
| Workflow | The Secure Charging workflow used (e.g., "Staff charging", "Library charging") |
| Site | The name of the site to which the Smart Locker belongs |
| Group | The locker group assigned (e.g., "Admin office", "Library left") |
| Status | The current state of the session: On charge (in progress) or Collected (completed) |
| Session start | Timestamp when the user began the charging session |
| Session finish | Timestamp when the session ended (either via collection or admin intervention) |
| Duration | Total time the device was on charge |
| Collected by | The name and email address of the user or admin who collected the device |
| Actions | Open a bay temporarily1, or end charging session2 |
1The charging session continues when the bay is closed.
2Ends the charging session and presents the option to keep bay unavailable or make bay available for the next user.
Use this dashboard to validate usage, troubleshoot user activity, or ensure workflows are operating as intended. Data is presented in real-time and includes both past and active sessions.